Explore administrative assistant jobs in 1878 Administrative Assistant jobs in London
Executive Administrative Assistant
London, London
Travelers Insurance Company
Posted 8 days ago
Job Viewed
Job Description
**Who Are We?**
Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it.
**Job Category**
Administrative/Clerical
**Target Openings**
1
**What Is the Opportunity?**
We are seeking a highly experienced and detail-oriented Executive Assistant to support our Senior Management. The ideal candidate will have experience in a similar role, with a proven track record of accurately capturing meeting minutes, and managing complex schedules, travel expenses and arrangements, and high-level meetings.
We are looking for a seasoned professional who can confidently handle the demands of a fast-paced environment and provide exceptional support to our executive team. Under moderate supervision, you will handle complex administrative assignments of a broad and varied nature to relieve senior management of administrative details.
Travelers Europe currently offers flexibility to employees who wish to work on a hybrid basis in accordance with our Hybrid Work Arrangements Policy. This entails full time employees working three days a week in the office and two days at home (or pro rata for part-time employees). This policy may be changed at the Company's discretion.
**What Will You Do?**
+ Provides complex administrative support for multiple senior leaders, including a members of the Senior Leadership Team.
+ May communicate directives and information from executives to others and follow up on status of assignments.
+ Prepares correspondence, reports, presentations, agendas and minutes of a complex nature, and may prepare responses to routine correspondence and enquiries. Responsible for coordinating presentations for meetings. May be required to perform audio typing.
+ Receives, screens and directs incoming calls, visitors, mail and may also manage email accounts.
+ Maintains files, records, calendars and diaries.
+ Prepares agendas for Enterprise visitors.
+ Provides support for employees on ex-patriate assignments.
+ Arranges frequent business travel and coordinates meeting arrangements and itineraries.
+ Prepares and submits expense accounts and other type expenses. May manage and track/report actual expenses versus budget.
+ Has delegated authority for some departmental administration (e.g. authorising annual leave requests, sickness absence etc). Operates in a surrogate capacity on behalf of the individual(s) supported in applications used for human resources management.
+ Contributes to the development and implementation of administrative standards, policies and practices for the organisation.
+ Perform other duties as assigned.
**What Will Our Ideal Candidate Have?**
+ Experience as a senior administrator.
+ Experience in taking minutes in meetings chaired by senior executives.
+ High School education or equivalent preferred .
+ Thorough knowledge of administrative support processes and best practice, preferably within Financial Services.
+ Working knowledge of short-hand techniques preferred.
+ Working Knowledge, Sufficient familiarity with the subject to know the basic principles and terminology and to understand and solve simple problems.
+ Thorough Knowledge, Advanced knowledge of the subject matter. The work calls for sufficient comprehension of the subject area to solve unusual as well as common work problems, to be able to advise on technical matters, and to serve as a resource on the subject for others in the organisation.
+ Advanced tact, discretion and courtesy.
+ Intermediate skill level required for software applications (Word, Excel, PowerPoint). Ability to perform advanced functions using Excel (i.e. v-lookups) preferred.
+ Intermediate conflict resolution skills preferred via phone and occasionally in person.
+ Intermediate understanding of change management concepts.
+ Intermediate decision making; operates successfully in situations in which there are no established procedures.
+ Advanced ability to maintain highly confidential information including
+ business plans, legal actions, etc
+ Ability to adapt procedure, processes and techniques to perform the more complex duties of the job.
+ Intermediate minute taking skills.
+ Basic - Demonstrates basic knowledge and ability; can apply the competency in common/familiar situations that present limited difficulties.
+ Intermediate - Demonstrates solid knowledge and ability and can apply the competency in the full range of typical situations with minimal or no guidance. Requires guidance handling novel or more complex situations.
+ Advanced - Demonstrated advanced knowledge and ability, and can apply the competency in new or complex situations. May guide other professionals.
**What is a Must Have?**
+ Basic numeracy required.
+ Intermediate judgment and problem solving required.
+ Accurate touch typing skills required.
**What Is in It for You?**
+ **Private Medical Insuran** **ce:** On commencement of employment, you are eligible for single cover provided by Travelers, with the option to add cover for your dependents, at your expense through payroll deduction.
+ **Retirement:** Travelers will make a core contribution of a percentage of salary to your Pension Plan. Additionally, if you decide to contribute to the plan, you will receive an increased company contribution.
+ **Holiday Entitlement:** Start your career at Travelers with a minimum of 25 days holiday entitlement annually, plus the opportunity to purchase additional days to allow for up to a total of 35 holidays per year.
+ **Wellness Programme:** The Travelers wellness programme is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health programme provides access to free professional counseling services and other resources that support your daily life needs.
+ **Volunteer Encouragement:** We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards programme that enables you to give back to the charity of your choice.
**Employment Practices**
Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.
If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email ( ) so we may assist you.
Travelers reserves the right to fill this position at a level above or below the level included in this posting.
To learn more about our comprehensive benefit programs please visit .
Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it.
**Job Category**
Administrative/Clerical
**Target Openings**
1
**What Is the Opportunity?**
We are seeking a highly experienced and detail-oriented Executive Assistant to support our Senior Management. The ideal candidate will have experience in a similar role, with a proven track record of accurately capturing meeting minutes, and managing complex schedules, travel expenses and arrangements, and high-level meetings.
We are looking for a seasoned professional who can confidently handle the demands of a fast-paced environment and provide exceptional support to our executive team. Under moderate supervision, you will handle complex administrative assignments of a broad and varied nature to relieve senior management of administrative details.
Travelers Europe currently offers flexibility to employees who wish to work on a hybrid basis in accordance with our Hybrid Work Arrangements Policy. This entails full time employees working three days a week in the office and two days at home (or pro rata for part-time employees). This policy may be changed at the Company's discretion.
**What Will You Do?**
+ Provides complex administrative support for multiple senior leaders, including a members of the Senior Leadership Team.
+ May communicate directives and information from executives to others and follow up on status of assignments.
+ Prepares correspondence, reports, presentations, agendas and minutes of a complex nature, and may prepare responses to routine correspondence and enquiries. Responsible for coordinating presentations for meetings. May be required to perform audio typing.
+ Receives, screens and directs incoming calls, visitors, mail and may also manage email accounts.
+ Maintains files, records, calendars and diaries.
+ Prepares agendas for Enterprise visitors.
+ Provides support for employees on ex-patriate assignments.
+ Arranges frequent business travel and coordinates meeting arrangements and itineraries.
+ Prepares and submits expense accounts and other type expenses. May manage and track/report actual expenses versus budget.
+ Has delegated authority for some departmental administration (e.g. authorising annual leave requests, sickness absence etc). Operates in a surrogate capacity on behalf of the individual(s) supported in applications used for human resources management.
+ Contributes to the development and implementation of administrative standards, policies and practices for the organisation.
+ Perform other duties as assigned.
**What Will Our Ideal Candidate Have?**
+ Experience as a senior administrator.
+ Experience in taking minutes in meetings chaired by senior executives.
+ High School education or equivalent preferred .
+ Thorough knowledge of administrative support processes and best practice, preferably within Financial Services.
+ Working knowledge of short-hand techniques preferred.
+ Working Knowledge, Sufficient familiarity with the subject to know the basic principles and terminology and to understand and solve simple problems.
+ Thorough Knowledge, Advanced knowledge of the subject matter. The work calls for sufficient comprehension of the subject area to solve unusual as well as common work problems, to be able to advise on technical matters, and to serve as a resource on the subject for others in the organisation.
+ Advanced tact, discretion and courtesy.
+ Intermediate skill level required for software applications (Word, Excel, PowerPoint). Ability to perform advanced functions using Excel (i.e. v-lookups) preferred.
+ Intermediate conflict resolution skills preferred via phone and occasionally in person.
+ Intermediate understanding of change management concepts.
+ Intermediate decision making; operates successfully in situations in which there are no established procedures.
+ Advanced ability to maintain highly confidential information including
+ business plans, legal actions, etc
+ Ability to adapt procedure, processes and techniques to perform the more complex duties of the job.
+ Intermediate minute taking skills.
+ Basic - Demonstrates basic knowledge and ability; can apply the competency in common/familiar situations that present limited difficulties.
+ Intermediate - Demonstrates solid knowledge and ability and can apply the competency in the full range of typical situations with minimal or no guidance. Requires guidance handling novel or more complex situations.
+ Advanced - Demonstrated advanced knowledge and ability, and can apply the competency in new or complex situations. May guide other professionals.
**What is a Must Have?**
+ Basic numeracy required.
+ Intermediate judgment and problem solving required.
+ Accurate touch typing skills required.
**What Is in It for You?**
+ **Private Medical Insuran** **ce:** On commencement of employment, you are eligible for single cover provided by Travelers, with the option to add cover for your dependents, at your expense through payroll deduction.
+ **Retirement:** Travelers will make a core contribution of a percentage of salary to your Pension Plan. Additionally, if you decide to contribute to the plan, you will receive an increased company contribution.
+ **Holiday Entitlement:** Start your career at Travelers with a minimum of 25 days holiday entitlement annually, plus the opportunity to purchase additional days to allow for up to a total of 35 holidays per year.
+ **Wellness Programme:** The Travelers wellness programme is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health programme provides access to free professional counseling services and other resources that support your daily life needs.
+ **Volunteer Encouragement:** We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards programme that enables you to give back to the charity of your choice.
**Employment Practices**
Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.
If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email ( ) so we may assist you.
Travelers reserves the right to fill this position at a level above or below the level included in this posting.
To learn more about our comprehensive benefit programs please visit .
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
SW1A 0AA London, London
£45000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an on-site position based in the heart of **London, England, UK**. The ideal candidate will be a master of multitasking, possess exceptional attention to detail, and exhibit a high level of professionalism and discretion. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle sensitive correspondence. Responsibilities include gatekeeping executive time, organizing meetings and events, managing office supplies, and liaising with internal and external stakeholders. A strong understanding of office procedures and excellent communication skills are paramount. The ability to anticipate needs and proactively address potential issues is crucial for success in this demanding role. You should be proficient in all Microsoft Office Suite applications, particularly Outlook, Word, Excel, and PowerPoint, and possess excellent typing and organizational skills. Experience supporting C-suite executives in a fast-paced environment is highly desirable. This role offers a fantastic opportunity to be an integral part of a prestigious organization and contribute to the smooth operation of executive functions.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
- Organize and manage internal and external meetings, including logistics and minute-taking.
- Handle confidential information with the utmost discretion.
- Manage office supplies and equipment, ensuring smooth operational flow.
- Liaise with clients, vendors, and other internal departments on behalf of executives.
- Assist with event planning and execution as needed.
- Perform general administrative duties, such as filing, copying, and data entry.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively.
- Experience supporting C-suite executives is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
SW1A 0AA London, London
£35000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their dynamic London office. This role is crucial in ensuring the smooth and efficient operation of executive functions, requiring a keen eye for detail, exceptional communication skills, and the ability to manage multiple priorities with discretion and professionalism. The successful candidate will be responsible for complex calendar management, including scheduling meetings, appointments, and travel arrangements, often with tight deadlines and competing demands. You will also be expected to prepare reports, presentations, and correspondence, ensuring accuracy and adherence to company standards. This will involve liaising with internal departments and external stakeholders, maintaining professional relationships, and acting as a gatekeeper to senior management where appropriate. A significant part of the role will involve managing incoming and outgoing communications, screening calls, and responding to inquiries on behalf of executives. Furthermore, you will assist with the organization of events, conferences, and team-building activities, including logistical planning and on-site coordination. Maintaining confidential records and ensuring compliance with data protection policies is paramount. Proficiency in all Microsoft Office Suite applications, particularly Outlook, Word, Excel, and PowerPoint, is essential. Experience with modern office management software and virtual collaboration tools is also highly desirable. The ideal candidate will possess a minimum of 3-5 years of experience in a similar executive support role, demonstrating a strong track record of reliability and efficiency. Excellent interpersonal skills, a calm demeanor under pressure, and a commitment to maintaining confidentiality are vital attributes for this position. This role is based in the heart of **London, England, UK**, and will involve a hybrid working model, offering a balance between in-office collaboration and remote flexibility.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
SW1A 0AA London, London
£45000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to work from the comfort of your home office anywhere in the UK. You will be instrumental in ensuring the smooth day-to-day operations of our executive team, managing complex schedules, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, meeting materials, and presentations; take accurate minutes and track action items.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa arrangements, ensuring efficiency and cost-effectiveness.
- Screen and prioritize incoming communications (emails, calls, mail), drafting professional responses as needed.
- Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills.
- Conduct research and gather information to prepare reports and briefings for executive review.
- Manage expense reports and corporate card reconciliation for executives.
- Maintain organized digital and physical filing systems for confidential documents.
- Assist with special projects and initiatives as assigned by the executive team.
- Anticipate the needs of the executives and proactively address potential issues.
- Ensure smooth logistical coordination for virtual and in-person (when applicable) meetings.
- Proven experience as an Executive Administrative Assistant or similar senior support role, ideally supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing tools (Zoom, Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- High level of discretion and professionalism when handling confidential information.
- Ability to work independently with minimal supervision, demonstrating initiative and resourcefulness.
- Experience in coordinating international travel and managing complex itineraries.
- A proactive approach to problem-solving and a positive attitude.
- Familiarity with remote work tools and best practices is essential.
- Experience within the tech or finance industry is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
SW1A 0AA London, London
£40000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a highly respected organisation in London, England, UK , is seeking a sophisticated and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role demands exceptional organisational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost discretion. The ideal candidate will be a polished professional with extensive experience supporting C-suite executives, capable of anticipating needs and ensuring the smooth operation of executive functions. This hybrid position offers a blend of in-office presence for key meetings and administrative tasks, with the flexibility of remote work for focused tasks.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, coordinating internal and external meetings, appointments, and travel arrangements.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and managing communications efficiently.
- Organise and coordinate executive travel arrangements, including flights, accommodation, and detailed itineraries.
- Handle confidential information with discretion and professionalism, maintaining strict confidentiality.
- Assist with the preparation of board materials, financial reports, and other sensitive documentation.
- Manage expense reporting and processing for senior executives.
- Conduct research and gather information as required to support executive projects and decision-making.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Provide general administrative support, including filing, data entry, and office management tasks.
- Liaise with other departments and external contacts on behalf of the executives.
- Assist in the planning and execution of corporate events and meetings.
- A minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior-level management.
- Proven ability to manage complex calendars, travel arrangements, and meeting logistics.
- Exceptional organisational, time management, and multitasking skills.
- Excellent written and verbal communication skills, with impeccable grammar and proofreading abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- A high level of discretion, professionalism, and trustworthiness in handling confidential information.
- Ability to work independently, anticipate needs, and take initiative with minimal supervision.
- Strong problem-solving skills and a proactive approach to managing challenges.
- Experience in a corporate or professional services environment is highly preferred.
- Relevant administrative qualifications or certifications are a plus.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
London, London
£28 Hourly
Office Angels
Posted 1 day ago
Job Viewed
Job Description
Job: Administrative Assistant (Temporary)
Location: St Paul's, City of London
Contract Type: Temporary 6Months
Pay: 27.50
Are you an organised and proactive individual looking to make a real impact in a dynamic financial environment? Our client, a leading financial institution, is seeking an experienced Administrative Assistant to join their Global Transaction Services team. This is your chance to support a Senior Leadership team member and their group, all while working in a vibrant office just a 3-minute walk from St. Paul's train station!
What You'll Do:
As an Administrative Assistant, your responsibilities will include:
- Diary Management: organising internal and external meetings to ensure seamless scheduling.
- Communication Coordination: Arranging conference calls and video conferences with stakeholders.
- Travel Arrangements: Booking and managing complex domestic and international business travel.
- Expense Management: Handling expenses through the Concur system, adhering to company policies.
- Client Knowledge: Developing an understanding of the Senior Leadership Team's clients and transactions.
- Professional Communication: Establishing effective communication at all levels, both internally and externally.
- Confidentiality: Handling sensitive information with discretion.
- Telephone Management: Responding to calls and taking ownership of queries.
- Email Management: prioritising and responding to emails effectively.
- Event Planning: Assisting with team offsite and event planning.
- Team Coverage: Providing support during team members' vacation periods.
What We're Looking For:
The ideal candidate will have:
- Experience within financial services or fast-paced environments.
- Excellent written and verbal communication skills.
- Proficiency in Outlook, Word, Excel, and PowerPoint.
- Confidence in dealing with individuals at all levels.
- A proactive mindset with the ability to work independently and collaboratively.
- Strong multitasking and prioritisation capabilities.
- organisational and interpersonal skills that shine.
- A professional demeanour that inspires confidence.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
WC2N 5DU London, London
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing you to manage executive schedules and support critical business functions from the convenience of your home office. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and acting as a gatekeeper to ensure efficient communication and workflow for the executives you support.
Key responsibilities include:
The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail. Proven experience as an Executive Assistant or in a similar administrative support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are required. Strong communication and interpersonal skills, a professional demeanor, and the ability to handle sensitive information with confidentiality are crucial. A proactive approach, problem-solving capabilities, and the ability to thrive in a fast-paced, remote environment are key to success. If you are a dedicated administrative professional seeking a challenging and rewarding remote role, we invite you to apply.
Key responsibilities include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Arranging domestic and international travel, including flights, accommodation, and transportation.
- Preparing, proofreading, and editing documents, presentations, and correspondence.
- Screening and prioritizing incoming communications, and responding on behalf of executives where appropriate.
- Conducting research and compiling information for reports and projects.
- Managing expense reporting and processing invoices.
- Acting as a liaison between executives and internal/external stakeholders.
- Organizing and preparing for board meetings and other significant events.
- Maintaining confidential files and records with utmost discretion.
- Anticipating the needs of executives and proactively addressing them to ensure smooth operations.
The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail. Proven experience as an Executive Assistant or in a similar administrative support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are required. Strong communication and interpersonal skills, a professional demeanor, and the ability to handle sensitive information with confidentiality are crucial. A proactive approach, problem-solving capabilities, and the ability to thrive in a fast-paced, remote environment are key to success. If you are a dedicated administrative professional seeking a challenging and rewarding remote role, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
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6
Graduate* Administrative Assistant
London, London
£25000 - £28000 Annually
Office Angels
Posted 1 day ago
Job Viewed
Job Description
Graduate* Administrative Assistant
26,000 - 28,000 *DOE - PLUS discretionary bonus
City of London - Hybrid Working
8.30am - 5.30pm
Full time, Permanent
Are you an organised, driven and self-motivated individual with a passion for supporting teams in a dynamic environment? Our client is leading in their field and is looking to fill a super varied administrative based role, in their London office to support their sales and executive team!
What You'll Do:
- Provide essential administrative support to the senior sales and executive team
- Varied administrative support role, covering finance and operations
- Manage schedules, coordinate meetings, and handle correspondence
- Maintain organised records and databases
- Assist in preparing reports and presentations
- Collaborate with team members to enhance office efficiency
What We're Looking For:
- Educated to degree level or equivalent*
- Must have previous administrative experience
- Strong organisational skills and attention to detail
- Excellent communication abilities, both written and verbal
- Driven, dedicated, positive and determined attitude
Why Join Us?
- Conveniently located just 6 minutes from Bank train station offering hybrid working
- Opportunities for professional growth and development
- Working closely with a talented and successful team, opportunities to learn across all business functions
- Competitive salary and benefits package, including bonuses!
- Lots of socials and team events!
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant
London, London
S&P Global
Posted 2 days ago
Job Viewed
Job Description
**About the Role:**
**Grade Level (for internal use):**
06
**The Team:**
We are seeking an organised Senior Administrative Assistant to provide full support as part of the administrative team supporting the EMEA OneCommercial Group. The coverage includes dedicated support to the Global Head of Market Outreach, the Global Head of Marketing and the Global Head of Commercial Excellence who are all members of the Global Commercial Ratings Management Team.
**The Impact:**
We are looking for a self-driven, well-organized person who works well within a team environment and is able to interact effectively both internally with work colleagues and externally with clients.
The role will work alongside two other Assistants who support the Global Chief Commercial Officer and Regional Head (EMEA) of Sales. Working as a trio and in partnership together, all Assistant will provide administrative support to the EMEA OneCommercial team as required.
**What's in it for you:**
This is an opportunity for a motivated individual with great communication skills. You will become an integral member of the group responsible for helping the team to execute sales and build relationships with key SPGR stakeholders including issuers, intermediaries and investors.
**Responsibilities:**
Organization
+ Co-ordinating individual and group diaries using Outlook.
+ Liaising with clients, advisors and other departments internally and externally to arrange meetings, teleconferences, booking rooms. Working with different time zones.
+ Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all records are up to date on Workday (cloud-based software).
Administration
+ Supporting and working closely with colleagues, to ensure that there is administrative support at all times across EMEA OneCommercial.
+ Booking travel and arranging accommodation and transfers for client meetings / conferences/seminars etc, ensuring the best price is always obtained and that meet the travel policy guidelines.
+ Preparing correspondence, tasks/projects and presentations as required.
+ Dealing with both internal and external telephone calls and queries in a professional, customer service-oriented manner.
+ Monitoring shared mailboxes, responding to queries and allocating to the relevant person or department.
+ Monthly reconciliation of all expenses, ensuring completion before the cut-off date.
+ Any other duties as may be deemed necessary to support the activities of the group.
**What We're Looking For:**
+ Previous administrative experience supporting a large department or team and senior leaders.
+ Excellent communication skills (oral and written), plus a good standard of business letter writing and grammar.
+ The successful incumbent should be fluent in English, with other languages being a plus.
+ Excellent interpersonal skills with a professional phone manner and demeanor
+ Must be a self-starter, able to work in a fast-paced team environment and flexible enough to work on projects and additional tasks as required.
+ Must demonstrate ability to juggle multiple competing tasks and demands across a large team.
+ Must have high level of interpersonal skills to handle sensitive and confidential situations
+ Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint. In addition, previous experience of using Salesforce would be an advantage.
+ All employees are required to work from the office a minimum of 2 days per week.
+ We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer.
#LI-EY1
**About S&P Global Ratings**
At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.
S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world's foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world's leading organizations navigate the economic landscape so they can plan for tomorrow, today.
For more information, visit In It For** **You?**
**Our Purpose:**
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology-the right combination can unlock possibility and change the world.
Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.
**Our People:**
We're more than 35,000 strong worldwide-so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.
From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We're committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We're constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.
**Our Values:**
**Integrity, Discovery, Partnership**
At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of **integrity** in all we do, bring a spirit of **discovery** to our work, and collaborate in close **partnership** with each other and our customers to achieve shared goals.
**Benefits:**
We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.
Our benefits include:
+ Health & Wellness: Health care coverage designed for the mind and body.
+ Flexible Downtime: Generous time off helps keep you energized for your time on.
+ Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
+ Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
+ Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
+ Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.
For more information on benefits by country visit: Hiring and Opportunity at S&P Global:**
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
S&P Global has a Securities Disclosure and Trading Policy ("the Policy") that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy's requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.
**Recruitment Fraud Alert:**
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here ( .
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**Equal Opportunity Employer**
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to: and your request will be forwarded to the appropriate person.
**US Candidates Only:** The EEO is the Law Poster describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)
**Job ID:**
**Posted On:**
**Location:** London, United Kingdom
**Grade Level (for internal use):**
06
**The Team:**
We are seeking an organised Senior Administrative Assistant to provide full support as part of the administrative team supporting the EMEA OneCommercial Group. The coverage includes dedicated support to the Global Head of Market Outreach, the Global Head of Marketing and the Global Head of Commercial Excellence who are all members of the Global Commercial Ratings Management Team.
**The Impact:**
We are looking for a self-driven, well-organized person who works well within a team environment and is able to interact effectively both internally with work colleagues and externally with clients.
The role will work alongside two other Assistants who support the Global Chief Commercial Officer and Regional Head (EMEA) of Sales. Working as a trio and in partnership together, all Assistant will provide administrative support to the EMEA OneCommercial team as required.
**What's in it for you:**
This is an opportunity for a motivated individual with great communication skills. You will become an integral member of the group responsible for helping the team to execute sales and build relationships with key SPGR stakeholders including issuers, intermediaries and investors.
**Responsibilities:**
Organization
+ Co-ordinating individual and group diaries using Outlook.
+ Liaising with clients, advisors and other departments internally and externally to arrange meetings, teleconferences, booking rooms. Working with different time zones.
+ Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all records are up to date on Workday (cloud-based software).
Administration
+ Supporting and working closely with colleagues, to ensure that there is administrative support at all times across EMEA OneCommercial.
+ Booking travel and arranging accommodation and transfers for client meetings / conferences/seminars etc, ensuring the best price is always obtained and that meet the travel policy guidelines.
+ Preparing correspondence, tasks/projects and presentations as required.
+ Dealing with both internal and external telephone calls and queries in a professional, customer service-oriented manner.
+ Monitoring shared mailboxes, responding to queries and allocating to the relevant person or department.
+ Monthly reconciliation of all expenses, ensuring completion before the cut-off date.
+ Any other duties as may be deemed necessary to support the activities of the group.
**What We're Looking For:**
+ Previous administrative experience supporting a large department or team and senior leaders.
+ Excellent communication skills (oral and written), plus a good standard of business letter writing and grammar.
+ The successful incumbent should be fluent in English, with other languages being a plus.
+ Excellent interpersonal skills with a professional phone manner and demeanor
+ Must be a self-starter, able to work in a fast-paced team environment and flexible enough to work on projects and additional tasks as required.
+ Must demonstrate ability to juggle multiple competing tasks and demands across a large team.
+ Must have high level of interpersonal skills to handle sensitive and confidential situations
+ Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint. In addition, previous experience of using Salesforce would be an advantage.
+ All employees are required to work from the office a minimum of 2 days per week.
+ We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer.
#LI-EY1
**About S&P Global Ratings**
At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.
S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world's foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world's leading organizations navigate the economic landscape so they can plan for tomorrow, today.
For more information, visit In It For** **You?**
**Our Purpose:**
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology-the right combination can unlock possibility and change the world.
Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.
**Our People:**
We're more than 35,000 strong worldwide-so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.
From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We're committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We're constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.
**Our Values:**
**Integrity, Discovery, Partnership**
At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of **integrity** in all we do, bring a spirit of **discovery** to our work, and collaborate in close **partnership** with each other and our customers to achieve shared goals.
**Benefits:**
We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.
Our benefits include:
+ Health & Wellness: Health care coverage designed for the mind and body.
+ Flexible Downtime: Generous time off helps keep you energized for your time on.
+ Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
+ Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
+ Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
+ Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.
For more information on benefits by country visit: Hiring and Opportunity at S&P Global:**
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
S&P Global has a Securities Disclosure and Trading Policy ("the Policy") that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy's requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.
**Recruitment Fraud Alert:**
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here ( .
---
**Equal Opportunity Employer**
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to: and your request will be forwarded to the appropriate person.
**US Candidates Only:** The EEO is the Law Poster describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)
**Job ID:**
**Posted On:**
**Location:** London, United Kingdom
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant
SW1A 0AA London, London
£32000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in the heart of London, England, UK . This pivotal role requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for providing comprehensive administrative support to a team of senior executives, including managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion.
Key responsibilities include:
The ideal candidate will possess a minimum of 3-5 years of experience in a similar administrative support role, preferably within a corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent interpersonal skills, a professional demeanor, and a strong work ethic are also required. Experience with CRM software and project management tools is a plus. The ability to work independently and as part of a team, coupled with strong problem-solving abilities, will be crucial for success in this role. This is an excellent opportunity for an experienced administrative professional looking to advance their career in a leading organization. Our client offers a competitive salary, benefits package, and opportunities for professional development.
Key responsibilities include:
- Managing and maintaining executive calendars, scheduling appointments, and coordinating internal and external meetings.
- Arranging travel logistics, including flights, accommodation, and itineraries.
- Preparing, proofreading, and editing correspondence, reports, and presentations.
- Acting as a point of contact for internal and external stakeholders, answering phone calls, and responding to emails.
- Managing office supplies, ordering necessary items, and maintaining an organized filing system.
- Assisting with event planning and coordination, including venue booking and catering.
- Processing expense reports and managing invoices.
- Providing general administrative support, such as photocopying, scanning, and data entry.
- Maintaining a high level of confidentiality regarding sensitive company information.
- Collaborating with other administrative staff to ensure smooth office operations.
- Undertaking ad-hoc projects as required by senior management.
The ideal candidate will possess a minimum of 3-5 years of experience in a similar administrative support role, preferably within a corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent interpersonal skills, a professional demeanor, and a strong work ethic are also required. Experience with CRM software and project management tools is a plus. The ability to work independently and as part of a team, coupled with strong problem-solving abilities, will be crucial for success in this role. This is an excellent opportunity for an experienced administrative professional looking to advance their career in a leading organization. Our client offers a competitive salary, benefits package, and opportunities for professional development.
This advertiser has chosen not to accept applicants from your region.
9