45 Operations Coordinator jobs in London

An exciting opportunity has arisen for an Operations Assistant/Coordinator   o join a growing café brand offering traditional beverages, fusion street food, and desserts blending heritage with modern café vibes.

As an Operations Assistant/Coordinator , you will be supporting daily operations, logistics, and executive administration, ensuring smooth workflows and timely deliveries.

This is a part-time permanent role working 2-3 days a week offering benefits and a starting salary of £10,000.

Please note: This role involves making deliveries to stores and franchise sites as part of your responsibilities.

You will be responsible for:

• Coordinating operational activities across stores and support teams.
li>Placing and tracking supplier orders for operational and construction projects.
• Liaising with site managers to maintain efficient day-to-day operations.
• Managing deliveries across London, ensuring items reach their destination in excellent condition.
• Providing administrative and executive support, including scheduling, calendar management, and email correspondence.

What we are looking for:

• Previously worked as an Operations Support Coordinator, Operations Coordinator, Operations Assistant, Logistics Coordinator, Service Coordinator, Operations Administrator, Service Administrator, Schedule ror in a similar role.
• Proven experience in operations, coordination.
• Strong organisational skills with the ability to manage multiple tasks.
• Competent in Google Workspace or Microsoft Office.
• Full UK driving licence and willingness to travel across London.

What's on offer:

• Competitive Salary
• Additional leave.
• Free on-site parking
• Flexible work options

This is a fantastic opportunity to join a dynamic team in a hands-on operational role to take the next step in your career!

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

About us

Dune London is the leading affordable luxury footwear and accessories brand in the UK, with broad distribution across both the UK and internationally. It has 50 stores in the UK and over 100 in 25 countries around the world. The company is entering a period of sustained growth both through additional stores, expansion of sales on its online channels and through third party partners both in the UK and globally. Celebrating its 30th anniversary the group has over the years built an enviable position as the specialist in quality fashion footwear and accessories which has given it a unique position at the high end of the high street.

About the role

We are looking for an established Wholesale Co-ordinator to join our Off Price Wholesale Department. You will be a dynamic people-person with the ability to build collaborative working relationships quickly. To provide effective support to the Off Price Department in order to drive sales, overachieve targets and maximise profitability. You will efficiently and accurately execute the operational activities of the Off Price channel, ensuring that all business needs are met. This role will own the operational aspect for Off Price customers.

Key Accountabilities

• Be the first point of contact on operations for both customers and suppliers
• Accurately maintain the operations schedules
• Process customer purchase orders identifying and reporting any discrepancies in a timely manner
• Raise POs on the ERP system in a timely manner ensuring accuracy at all times
• Timely and accurate closing of sales orders on the system, working to the order book monthly financial forecast and ensure all legal paperwork and queries are dealt with promptly
• Support the Senior Wholesale Operations Manager with sending out free stock lists to the internal business on a fortnightly basis
• Supporting on logistics and supply chain processes across multiple customers and factories to achieve monthly budget e.g. shipping and packing compliance, setting up on shipping and logistic portals
• A deep understanding of FOB, PoE (Port of Entry) and Landed shipping methods preferred

Key Relationships

• Off Price customers as well as Dune suppliers / factories
• Build excellent working relationships with colleagues in Off Price sales, Buying, Finance and Logistics.

EXPERIENCE / SKILLS REQUIRED:

• 3-4 Years experience within Wholesale Operations or Merchandising
• Highly organised and efficient with excellent administration skills
• Proficient in Microsoft Office, in particular Excel and PowerPoint – ideally knowledge of basic formulas
• Process driven – logical, analytical, numerate, accurate and detail-oriented
• Ability to multi-task, problem solve and work under pressure in a fast-paced environment
• Positive ‘can do’ attitude, adaptable, proactive, enthusiastic and prepared to get involved
• A diplomatic team player, with excellent interpersonal skills who can interact effectively at all levels and build relationships internally and externally and can also work autonomously when required
• Excellent presentation and great ambassador for The Dune Group
• Sound experience of working in a similar role within the fashion industry

About the perks

• Blended working – spreading your time across our office and remote working
• Brand new sustainable office in bustling West London (near Westfield)
• Friendly and open culture with flat structures allowing plenty of opportunity for development.
• Company growth and opportunity; Dune is opening new stores and channels and evolving all the time
• Open-minded company, welcoming thoughts and ideas to be shared
• Working with charitable organisations to help raise funds and give something back. Our current charity partner is Mental Health UK.
• 60% employee discount on Dune products – what’s not to love!
• 25 days holiday (plus the bank holidays)
• Cycle2work
• Company pension scheme
• Life assurance for all team members
• We look after our people
• 3.00 p.m. finish every pay day Friday!
• Team socials and drinks – we like to have fun!
• Access to our employee assistance programme, retailTRUST, who provide loads of resources to support with wellbeing and personal development offer free counselling legal advice and financial guidance.
• Our own Wellbeing Allies – there to talk when you need them.

What happens next?

We will take a good look at your application and if we don’t feel we are right for you, we’ll make sure we let you know but sadly we are not able to give tailored feedback.

If we are excited to find out more about you, we will give you a call and arrange to talk.

A few things that might help:

• Research the brand, the role, your interviewer on LinkedIn; browse our website; and visit a store if you can
• Make sure you have plenty of examples to show off all your amazing skills and experience relevant to this role

Financial Operations Coordinator
Job ID

Posted
27-Aug-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Accounting/Finance
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
LONDON VALUATION
Financial Operations Coordinator
**Role Purpose**
The Financial Operations Coordinator will perform operational tasks contributing to the high quality and efficient service delivery for UK/International mandates. The role will report to the Financial Operations Manager and will be responsible for collaborating with the Hyderabad team.
**Key Responsibilities**
Finance
+ Act as the first point of contact for any billing queries from clients, valuers and Finance team.
+ Set up the billing process between the client and valuers.
+ Manage client purchase orders, currency information, billing frequency and billing entity info for upcoming invoicing and collaborate with Hyderabad to ensure this is embedded in invoice processing.
+ Send all invoices to clients.
+ Prepare intercompany agreement forms and documenting fee splits - IDAs in the UK on behalf of the valuers.
+ Prepare billing schedules for review and approval by valuers.
+ Monitor monthly forecast and ensure timely billing by Hyderabad team.
+ Gather and process monthly accruals.
+ Monitor and report on debt and collaborate with Finance to establish effective debt management and collection.
+ Process intercompany invoice requests and disbursements.
+ Processing Supplier Invoices through MyBuy - External suppliers only - non project related invoices
CRM & QRM
+ Monitor ClientIQ opportunities and ensure data integrity and governance is followed by Hyderabad and London Valuation teams.
+ Manage the onboarding of clients and funds, including receiving client information, structure charts and all required documents to set up and onboard a fund/job.
+ Coordinate and assist with client due diligence questionnaires.
+ Manage the asset level RICS rotation tracker for their dedicated teams.
+ Manage and update the fund tracker (rotation tracker for whole of VAS) with signatory, contract, personnel changes. Also keep the fund property information up to date for pitches.
+ Manage the payment and coordination of PJM fees every quarter (International Division).
+ Monitor the client portal/information hub and support valuers with the extraction of documents for the upcoming valuation period
+ Collate property updates (leases, rent reviews etc.) for funds and distribute to patch valuers.
+ Maintain valuer database records up to date for their divisions.
+ Support valuers with change commentary schedules.
Compliance & Data Integrity
+ Monitor the conflict schedule, auditing each fund to ensure asset sale and purchases are kept up to date and are reflected in CIS in collaboration with Hyderabad Data Admin team.
+ Manage Anti Money Laundering queries between Hyderabad and clients.
+ Act as a data quality assurance across all operational data to ensure data integrity and accuracy is met including updating expired opportunities (cleanse and organise historic data where required).
**Person Specification/Requirements**
+ Proven experience in administration
+ Strong analytical skills with high attention to detail
+ Communicates clearly and professionally, verbally and in writing
+ Strong organisational and prioritisation skills, with the ability to handle several concurrent tasks and meet deadlines
+ Uses initiative and identifies solutions when a problem or difficult situation arises
+ Enjoys working under pressure in a fast paced, dynamic environment
+ Maintains a positive, proactive and helpful attitude
+ Team player, keen to support colleagues and clients
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
**Equal Opportunities**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

An excellent opportunity for an experienced

Transport / Operations Coordinator

to join a well-established company!nJob Type:

Full-Time, Permanent.nSalary:

Competitive Salary of £42,500 Plus Per Annum, Depending on Experience & Qualifications.nLocation:

Orkney KW17.nAbout The Role:nIn this role you will be responsible for overseeing day-to-day transport activities, ensuring compliance across the fleet, supporting drivers and maintaining a high level of service for customers.nThe ideal candidate will have previous experience of the aggregate/construction industry and can effectively multitask and manage priorities.You will ensure smooth operations by, coordinating resources, facilitating communication, solving operational problems and managing administrative tasksnCandidate Requirements:nKey duties include maintaining strong, professional relationships with hauliers, businesses, staff, liaising with Sub-contractors, Quarry Manager and Ready-mix Concrete Operations Manager to ensure service levels are maintained.You will be proactive in your approach to booking transport, shipping, arranging external haulage, organising truck maintenance/mots/repairs and brake tests, ensuring that all relevant legislation is adhered to such as health and safety regulation (IOSH qualification desirable) and any industry-specific best practice guidelines.nAccommodation may be availablenIf you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.nThe employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.

TPBN1_UKTJn

About Us

Thank you for considering the Label Coordinator role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow.  The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.  

Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond. 

The Role

Moonbug is seeking a Label Coordinator to support the Music team. This role is based in our London office in the heart of Camden Town.  At Moonbug, you will be working with some of the biggest brands in family entertainment; one of the fastest-growing genres in music. This is an exciting role and opportunity for someone looking to build their music industry experience. 

The successful candidate will be proactive, self-motivated with a strong desire to learn and develop. You will need to be digitally confident, organised, detail-oriented and able to adapt to new challenges.

You will be responsible for supporting the operations team and administrative work, supporting in the management of music assets, metadata, release schedules and campaigns.

Responsibilities:

• Assist the Senior Label Coordinator with the programming of releases, the creation of music metadata, management of digital assets, and music rights management.
• Support the day-to-day administration of the label, contributing to all label and label services projects.
• Liaise with the in-house design team to request and organise assets for DSPs and marketing campaigns, providing feedback based on DSP best practices
• Update and maintain artist DSP profiles (e.g., Spotify for Artists, Apple Music for Artists).
• Assist in maintaining the label's catalogue on our internal database.
• Provide administrative support to the label's marketing, creative, and commercial teams as required (E.g. DSP backend pitching, playlisting and assisting with creative briefs)
• Contribute creative ideas for release planning and content optimisation on DSPs.

Essential Experience and Qualifications:

• Prior digital operations experience at a record label or distribution company
• An understanding of how digital music platforms work.
• Interest in the music industry landscape.
• Experience using Microsoft Excel and G Suite.
• Experience creating and managing music metadata.
• Excellent communication and organisational skills with strong attention to detail.

• Experience in gathering and compiling streaming data.

**A Day in the Life:**
The Connected Vehicles Fleet & Operations Coordinator will be based in Marble Arch, London and will report to the Connected Vehicles Fleet and Operations Assistant Manager.
Responsible for maintaining the fleet network and supporting corporate accounts and supporting business target achievements as defined by Management. Initiatives and decisions will be driven by protection of company assets as well as by customer satisfaction and revenue/profits generation.
**What You'll Do:**
+ Timely management of all vehicles off the road.
+ Manage external supplier's SLAs.
+ Fuel reconciliation, fuel cards audits.
+ Electric charging charges reconciliation & charging card audits.
+ Conduct vehicle Audits.
+ Manage MOT and Servicing of Hertz Connected vehicles.
+ Infleet / Defleet Connected Vehicles.
+ Asset control.
+ Vehicle damage control & billing.
+ Maintain vehicle cleaning schedule & filing.
+ Audit vehicle safety inspections
+ Coordinate fleet operations with the help of external suppliers
+ Generate reports to support Connected Vehicle Management team.
+ Raise purchase orders.
+ Ad-hoc administrative tasks.
**What We're Looking For:**
+ We are seeking an organised, confident, and solutions-orientated Connected Vehicles Fleet & Operations Coordinator to join our team.
+ This role requires a relentless pursuit in implementing best-in-class processes and practices.
+ A Coordinator who is passionate about the work they carry out, with excellent communication skills and who is proactive with a can-do, positive attitude and who enjoys working in a busy environment.
+ You will be based in our Marble Arch branch in London, this position is not suitable for remote working.
+ A valid UK or EU driving license.
+ Previous experience in an administrative role would be preferable.
+ Good understanding of MS Excel.
+ Target Driven.
+ Customer Driven.
+ Planning & Organization Skills.
+ Demonstrates flexibility and able to work within a demanding environment. High initiative, hands on and an ability to work efficiently.
+ Excellent verbal and written communication skills.
+ Results driven, ability to make decisions and help solve problems.
+ Ability to work under minimal supervision with a goal-oriented mindset.
**What You'll Get:**
+ 40% off any standard Hertz Rental in a Corporate country
+ Paid Time Off
+ Employee Assistance Programme for employees and family
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.

**A Day in the Life:**
The Connected Vehicles Fleet & Operations Coordinator will be based in Marble Arch, London and will report to the Connected Vehicles Fleet and Operations Assistant Manager.
Responsible for maintaining the fleet network and supporting corporate accounts and supporting business target achievements as defined by Management. Initiatives and decisions will be driven by protection of company assets as well as by customer satisfaction and revenue/profits generation.
**What You'll Do:**
+ Timely management of all vehicles off the road.
+ Manage external supplier's SLAs.
+ Fuel reconciliation, fuel cards audits.
+ Electric charging charges reconciliation & charging card audits.
+ Conduct vehicle Audits.
+ Manage MOT and Servicing of Hertz Connected vehicles.
+ Infleet / Defleet Connected Vehicles.
+ Asset control.
+ Vehicle damage control & billing.
+ Maintain vehicle cleaning schedule & filing.
+ Audit vehicle safety inspections
+ Coordinate fleet operations with the help of external suppliers
+ Generate reports to support Connected Vehicle Management team.
+ Raise purchase orders.
+ Ad-hoc administrative tasks.
**What We're Looking For:**
+ We are seeking an organised, confident, and solutions-orientated Connected Vehicles Fleet & Operations Coordinator to join our team.
+ This role requires a relentless pursuit in implementing best-in-class processes and practices.
+ A Coordinator who is passionate about the work they carry out, with excellent communication skills and who is proactive with a can-do, positive attitude and who enjoys working in a busy environment.
+ You will be based in our Marble Arch branch in London, this position is not suitable for remote working.
+ A valid UK or EU driving license.
+ Previous experience in an administrative role would be preferable.
+ Good understanding of MS Excel.
+ Target Driven.
+ Customer Driven.
+ Planning & Organization Skills.
+ Demonstrates flexibility and able to work within a demanding environment. High initiative, hands on and an ability to work efficiently.
+ Excellent verbal and written communication skills.
+ Results driven, ability to make decisions and help solve problems.
+ Ability to work under minimal supervision with a goal-oriented mindset.
**What You'll Get:**
+ 40% off any standard Hertz Rental in a Corporate country
+ Paid Time Off
+ Employee Assistance Programme for employees and family
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowu2014people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.



**Job Description:**



Marken, UPS Healthcare Precision Logistics (formerly Marken, MNX & Polar Speed), the clinical and advanced therapy subsidiary of UPS Healthcare, unites expertise across healthcare and complex secure logistics to drive the success of our clients through innovation.



Job Purpose:



An opportunity to be on the frontline of healthcare innovation and to help facilitate the shipments and therapies aimed to save human life! This will change the face of medicine as we know it. In this role, the candidate will provide an enhanced level of operational support for movement of all Cell and Gene shipments through Markenu2019s network and that of our parent company, UPS.



Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.



Main Duties and Responsibilities:


Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.


Utilize technology to provide enhanced monitoring, management and control of shipments as required


Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions


Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.


Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clientsu2019 expectations regarding documentation u2013 GDP requirements.


Work with the regulatory team to ensure trade compliance for all Import and Export shipments


Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments


Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities


Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.


Ensure Markenu2019s Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments


Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.


Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.


Escalate any issues or delays to the Cell & Gene Management Team.



Qualifications:


PC/System literate


Good working knowledge of Excel and Word


Ability, through knowledge, to adapt and deal with enquiries & day to day issues


Strong professional telephone manner


Eye for detail


Able to think on their feet


Excellent communication skills


Ability to liaise with other departments


Experience in the courier or freight industry


Temperature controlled shipping


Security Level D


Previous experience in Exports, import and Transport within an office environment


Previous experience within Pharmaceutical Logistics



**Employee Type:**



Temporary



UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.