44,980 Administrative Officer jobs in the United Kingdom
Administrative Officer (Executive Support)
DE1 2GN Derby, East Midlands
£28000 Annually
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Our client, a prominent professional services firm, is seeking a highly organized and proactive Administrative Officer to provide comprehensive executive support. This role is integral to ensuring the smooth and efficient operation of the executive team, managing a wide range of administrative tasks with discretion and professionalism. The ideal candidate will possess excellent communication skills, strong attention to detail, and a proven ability to manage multiple priorities in a fast-paced environment. You will be a key point of contact for internal and external stakeholders, managing schedules, communications, and logistical arrangements.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Coordinate travel logistics, including booking flights, accommodation, and ground transportation, and preparing itineraries.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data as required for various projects and initiatives.
- Liaise with internal departments and external contacts to facilitate smooth communication and workflow.
- Manage office supplies and coordinate with vendors for office services.
- Assist with event planning and execution for team or client-related functions.
- Provide general administrative support to the executive team as needed.
- Proactively identify opportunities to improve administrative processes and efficiency.
Qualifications:
- Proven experience as an Administrative Officer, Executive Assistant, or in a similar administrative support role.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Proactive attitude and strong problem-solving capabilities.
- Experience in a professional services or corporate environment is highly desirable.
- Familiarity with CRM systems or other database management tools is a plus.
- A professional and polished demeanor.
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0
Senior Administrative Officer
AB10 1BE Aberdeen, Scotland
£28000 Annually
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Our client, a forward-thinking organisation within the professional services sector, is seeking a highly organised and proactive Senior Administrative Officer to join their dynamic team in Aberdeen, Scotland, UK . This hybrid role offers a perfect balance of on-site collaboration and remote flexibility, allowing you to contribute effectively to the smooth running of our client's operations. You will be instrumental in providing high-level administrative support, managing complex diaries, coordinating meetings and events, and overseeing office operations. Key responsibilities include preparing reports and presentations, managing correspondence, handling confidential information with discretion, and acting as a key point of contact for internal and external stakeholders. You will also be involved in process improvement initiatives, streamlining administrative procedures to enhance efficiency. The ideal candidate will possess significant experience in an administrative or secretarial role, demonstrating proficiency in office software suites and a strong understanding of organisational protocols. Excellent communication, multitasking, and problem-solving skills are essential. A proactive approach, meticulous attention to detail, and the ability to work independently and as part of a team are crucial. This hybrid role requires you to be in our Aberdeen office for a portion of the week, with the remainder of your time managed remotely. If you are a dedicated professional with a passion for organisation and efficiency, and are looking for a challenging and rewarding role in a supportive environment, we encourage you to apply.
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1
Senior Administrative Officer
EH2 1AA Edinburgh, Scotland
£30000 Annually
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide essential support to their busy operations. This role is based at our offices in **Edinburgh, Scotland, UK**, with a flexible hybrid working arrangement. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring the smooth and efficient day-to-day running of the office. You will play a crucial role in supporting departmental operations, coordinating meetings, managing correspondence, and maintaining records with precision and confidentiality. This position requires excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate a diverse range of administrative duties to ensure efficient office operations.
- Schedule and organise meetings, prepare agendas, take minutes, and follow up on action points.
- Manage incoming and outgoing correspondence, including emails, post, and phone calls, ensuring timely and appropriate responses.
- Maintain organised and up-to-date filing systems, both physical and digital, ensuring easy retrieval of information.
- Prepare reports, presentations, and other documents as required, ensuring accuracy and professional presentation.
- Assist with budget management, processing invoices, and tracking expenses.
- Coordinate travel arrangements and accommodation for staff as needed.
- Provide support to various departments and team members, anticipating needs and offering solutions.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Assist in the onboarding process for new employees, providing administrative support.
- Ensure confidentiality and discretion in handling sensitive information.
- Support the implementation and adherence to office policies and procedures.
- Act as a point of contact for internal and external enquiries, maintaining a professional demeanour.
- Proven experience (5+ years) in a senior administrative or office management role.
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Exceptional written and verbal communication skills.
- Meticulous attention to detail and a commitment to accuracy.
- Ability to work independently and as part of a team.
- Discretion and the ability to handle confidential information appropriately.
- Experience in managing office budgets and procurement is advantageous.
- A proactive and problem-solving attitude.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Officer
B2 4AA Birmingham, West Midlands
£30000 Annually
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their dynamic team in Birmingham, West Midlands, UK . This role is pivotal in ensuring the smooth operation of administrative functions within the organisation. You will be responsible for managing a wide range of tasks, including overseeing office operations, coordinating meetings and events, managing correspondence, and maintaining accurate records. The ideal candidate will have a proven track record in administrative support, excellent communication skills, and the ability to multitask effectively.
Key Responsibilities:
Qualifications and Skills:
This is a fantastic opportunity for an experienced administrator to take on more responsibility and contribute to a thriving organisation. The role offers a hybrid working model, allowing for a balance between in-office collaboration and remote flexibility.
Key Responsibilities:
- Oversee and manage day-to-day office operations, ensuring efficiency and adherence to company policies.
- Coordinate and schedule internal and external meetings, preparing agendas and taking minutes where required.
- Manage incoming and outgoing correspondence, including emails, post, and phone calls, ensuring timely responses and accurate distribution.
- Develop and maintain effective filing systems, both physical and digital, for easy retrieval of information.
- Assist in the preparation of reports, presentations, and other documents as needed.
- Manage office supplies inventory and procurement, ensuring cost-effectiveness.
- Support the HR department with administrative tasks, such as onboarding new employees and maintaining personnel records.
- Act as a point of contact for internal and external stakeholders, providing professional and courteous assistance.
- Contribute to the continuous improvement of administrative processes and procedures.
- Provide direct administrative support to senior management as required.
Qualifications and Skills:
- Proven experience in a senior administrative or office management role.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Discretion and the ability to handle confidential information appropriately.
- Proactive attitude and a problem-solving approach.
- Ability to work independently and as part of a team.
- Attention to detail and a commitment to accuracy.
This is a fantastic opportunity for an experienced administrator to take on more responsibility and contribute to a thriving organisation. The role offers a hybrid working model, allowing for a balance between in-office collaboration and remote flexibility.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Officer
EH1 1AA Edinburgh, Scotland
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Job Description
We are seeking an experienced and highly organized Senior Administrative Officer to provide comprehensive support to a key department. This role demands excellent organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. You will be responsible for a range of administrative duties, including managing correspondence, maintaining records, coordinating meetings, and supporting departmental projects. The ideal candidate will have a strong understanding of office procedures and possess excellent communication and interpersonal skills, enabling them to interact effectively with staff at all levels, as well as external stakeholders. You will play a key role in ensuring the smooth and efficient operation of the department. Responsibilities include managing departmental filing systems (both physical and digital), ensuring accuracy and accessibility. You will handle incoming and outgoing mail and communications, sorting and distributing as appropriate, and drafting routine correspondence. Coordinating meeting schedules, booking rooms, preparing agendas, and taking minutes will be a significant part of your role. Assisting with the preparation of reports, presentations, and other documents, ensuring accuracy and adherence to formatting standards, is also required. You will manage travel arrangements for departmental staff, including booking flights, accommodation, and transportation. The role may also involve assisting with budget administration, processing invoices, and managing expenses. Maintaining effective working relationships with colleagues across different departments and external contacts is crucial. This position offers an excellent opportunity to contribute to a vital team in Edinburgh, Scotland, UK , within a flexible hybrid working environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage departmental correspondence, ensuring timely and accurate handling.
- Maintain organized and up-to-date filing systems, both physical and digital.
- Coordinate meeting logistics, including scheduling, room bookings, and preparation of materials.
- Take accurate minutes of meetings and track action items to completion.
- Assist in the preparation of reports, presentations, and other departmental documents.
- Manage travel arrangements for departmental staff, including booking and coordination.
- Process invoices, expenses, and support budget administration as required.
- Act as a point of contact for internal and external enquiries.
- Support departmental projects and initiatives with administrative tasks.
- Ensure efficient office operations and workflow.
- Maintain a high level of professionalism and confidentiality.
- Contribute to process improvements within the administrative function.
- Provide general administrative support to the team as needed.
Qualifications:
- Proven experience in an administrative role, preferably at a senior or officer level.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Experience with minute-taking and document preparation.
- Ability to manage multiple tasks and prioritize effectively.
- Strong interpersonal skills and the ability to work collaboratively.
- Experience with travel booking and expense management is advantageous.
- Discretion and ability to handle confidential information.
- Familiarity with office management procedures.
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4
Senior Administrative Officer
NG1 6DG Nottingham, East Midlands
£30000 Annually
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Posted 1 day ago
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Job Description
Our client, a reputable public sector organization, is seeking a highly competent and detail-oriented Senior Administrative Officer. This role is fully remote, offering the flexibility to work from home across the UK.
As a Senior Administrative Officer, you will be responsible for overseeing and managing a wide range of administrative functions to ensure the smooth and efficient operation of the department. Your role will involve supporting senior management, coordinating office activities, managing documentation, and implementing administrative procedures. Exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with discretion are essential for success in this position.
Key Responsibilities:
Qualifications:
This role offers an excellent opportunity for an experienced administrator to take on increased responsibility within a supportive remote environment, contributing to the operational excellence of our client based in Nottingham, Nottinghamshire, UK .
As a Senior Administrative Officer, you will be responsible for overseeing and managing a wide range of administrative functions to ensure the smooth and efficient operation of the department. Your role will involve supporting senior management, coordinating office activities, managing documentation, and implementing administrative procedures. Exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with discretion are essential for success in this position.
Key Responsibilities:
- Manage and coordinate daily administrative operations, ensuring efficiency and compliance.
- Provide comprehensive administrative support to senior management, including calendar management and meeting coordination.
- Develop, implement, and maintain effective administrative policies and procedures.
- Oversee the management of office supplies, equipment, and vendor relationships.
- Prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.
- Manage the organization and filing of important documents, both physical and digital.
- Coordinate the logistics for meetings, workshops, and events.
- Act as a point of contact for internal and external inquiries, providing excellent customer service.
- Supervise and mentor junior administrative staff.
- Assist with budget management and expense tracking.
- Identify opportunities for process improvements and implement solutions.
Qualifications:
- Proven experience in a senior administrative or office management role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and take initiative.
- Experience in supervising or leading a team is advantageous.
- Familiarity with public sector administrative procedures is a plus.
- A proactive approach to problem-solving.
- Minimum of a High School Diploma or equivalent; further education or certifications are a plus.
This role offers an excellent opportunity for an experienced administrator to take on increased responsibility within a supportive remote environment, contributing to the operational excellence of our client based in Nottingham, Nottinghamshire, UK .
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5
Senior Administrative Officer
DE24 8AA Derby, East Midlands
£32000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their dynamic team in Derby, Derbyshire, UK . This role is pivotal in ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support to senior management and contributing to the efficiency of various departments. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, coordinating meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external communications, screening calls and emails.
- Organize and maintain filing systems, both physical and digital, ensuring confidentiality and accessibility.
- Assist with budget tracking, expense reporting, and invoice processing.
- Coordinate office supplies, equipment, and vendor relationships.
- Support the onboarding process for new employees.
- Undertake special projects as assigned, requiring research, analysis, and problem-solving.
- Contribute to the continuous improvement of administrative processes and procedures.
- Liaise with other departments to ensure seamless information flow and project coordination.
- Proven experience in a senior administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong multitasking and time-management abilities.
- Discretion and the ability to handle confidential information.
- A proactive and self-motivated attitude with a strong work ethic.
- Ability to work independently and as part of a team.
- Experience in a similar industry is a plus.
- Commitment to maintaining a professional and efficient office environment.
- Demonstrated ability to anticipate needs and provide solutions proactively.
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6
Senior Administrative Officer
AB10 1AB Aberdeen, Scotland
£30000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organised and detail-oriented Senior Administrative Officer to join their dynamic team in Aberdeen, Scotland, UK . This is a pivotal role requiring excellent communication and interpersonal skills, coupled with a strong ability to manage multiple priorities effectively. The successful candidate will be responsible for providing comprehensive administrative support across various departments, ensuring the smooth operation of daily activities. Key responsibilities include managing correspondence, scheduling meetings and appointments, maintaining accurate records, preparing reports, and assisting with budget administration. You will also play a crucial role in developing and implementing administrative procedures to enhance efficiency and streamline workflows. This position requires a proactive approach to problem-solving and a commitment to maintaining high standards of professionalism and confidentiality. The ideal candidate will possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems. A minimum of 5 years of relevant administrative experience is essential, preferably within a fast-paced corporate environment. You will liaise with internal and external stakeholders, manage office supplies, and coordinate travel arrangements. This role offers a fantastic opportunity for an ambitious individual to contribute to a leading organisation and develop their career further. The hybrid working model allows for a balance between in-office collaboration and remote flexibility. Strong analytical skills and the ability to work independently are highly valued. Attention to detail is paramount in all aspects of this role. If you are a motivated and experienced administrator looking for a challenging and rewarding position in Aberdeen, Scotland, UK , we encourage you to apply.
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7
Senior Administrative Officer
CF10 1NP Cardiff, Wales
£28000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to join their busy office in Cardiff, Wales, UK . This hybrid role offers the flexibility to balance office-based duties with remote working. You will be responsible for providing comprehensive administrative support, managing office operations, and contributing to the efficient functioning of the department. The ideal candidate will possess excellent organisational skills, a keen eye for detail, and the ability to manage multiple tasks effectively.
Key responsibilities include:
The successful candidate will have proven experience in an administrative or office management role, preferably at a senior level. Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), are essential. Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels, are required. Exceptional organisational and time-management skills, with the ability to prioritize tasks and meet deadlines, are crucial. A proactive approach to problem-solving and a high level of discretion and confidentiality are paramount. Experience with specific office management software or databases would be an advantage. Familiarity with hybrid working models and the ability to adapt to different working environments is important. This role offers a fantastic opportunity for a dedicated administrative professional to contribute to a dynamic team and enhance their career.
Key responsibilities include:
- Managing the day-to-day administrative operations of the office.
- Coordinating meetings, preparing agendas, and taking minutes.
- Managing correspondence, including emails, letters, and phone calls.
- Maintaining and organizing filing systems, both physical and digital.
- Assisting with the preparation of reports, presentations, and other documents.
- Managing office supplies and equipment, ensuring adequate stock levels.
- Processing invoices, expenses, and other financial documentation.
- Providing support to senior management and other team members.
- Implementing and maintaining administrative procedures and policies.
- Assisting with travel arrangements and accommodation bookings.
- Acting as a first point of contact for internal and external enquiries.
- Ensuring the smooth flow of information within the office.
- Supporting HR functions, such as onboarding new staff.
The successful candidate will have proven experience in an administrative or office management role, preferably at a senior level. Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), are essential. Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels, are required. Exceptional organisational and time-management skills, with the ability to prioritize tasks and meet deadlines, are crucial. A proactive approach to problem-solving and a high level of discretion and confidentiality are paramount. Experience with specific office management software or databases would be an advantage. Familiarity with hybrid working models and the ability to adapt to different working environments is important. This role offers a fantastic opportunity for a dedicated administrative professional to contribute to a dynamic team and enhance their career.
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8
Senior Administrative Officer
LS1 1UR Leeds, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to join their dynamic team in Leeds, West Yorkshire, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the office. The successful candidate will be responsible for a wide range of administrative duties, including managing complex diaries, coordinating meetings and events, preparing reports and presentations, and overseeing office supplies and equipment.
Key responsibilities will include:
Key responsibilities will include:
- Providing high-level administrative support to senior management.
- Developing and implementing administrative procedures and policies.
- Managing incoming and outgoing correspondence, including emails and mail.
- Liaising with internal departments and external stakeholders.
- Maintaining accurate and up-to-date records and databases.
- Assisting with the onboarding of new staff members.
- Handling confidential information with discretion.
- Organising travel arrangements for staff.
- Troubleshooting and resolving administrative issues as they arise.
- Contributing to the continuous improvement of administrative processes.
This advertiser has chosen not to accept applicants from your region.
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